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Procurement Services Procurement By-law, Documents, and Forms Buying Groups, Procurement Standards, and Professional Affiliations Find Current Bid Opportunities Frequently Asked Questions
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Procurement & Bid Opportunities

Procurement Services

Purchasing provides centralized procurement services for all Town of Ajax departments in accordance with Town By-laws and policies.

Email: procurement@ajax.ca

Learn about doing business with the Town

Procurement By-law

The Procurement By-Law establishes the authority and methods by which the Town will procure goods and services and defines:

  • Purpose, Goals and Objectives
  • Procurement Procedures
  • Authority to Approve Contract Awards
  • Prohibitions and Exemptions from Competitive Process
  • Ethics and Code of Conduct
  • Response to Bid Irregularities
  • Vendor Performance

Procurement Documents and Forms

Vendors may need to complete or review the following documents when submitting bids. Please see documents below:

Please contact procurement@ajax.ca if an alternate version of a document is required.

Buying Groups

The Town of Ajax is a member of the following buying groups:

Procurement Standards and Professional Affiliations

To keep pace with changing market conditions and maintain government standards, Purchasing maintains membership and subscribes to the principles and ethics of these associations:

The Town of Ajax invites vendors to participate in open and transparent procurement opportunities for goods and services. Learn how to register for bid opportunities, submit proposals, and access procurement policies and resources.

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Find Current Bid Opportunities

The online Bid Opportunities system allows bidders to create an account, register for bid opportunities and, submit bids entirely online.

Check Out Current Bid Opportunities

Registration Features

  • Email notification of new bid opportunities
  • Email notification of addendum
  • Download bid documents on-line
  • Submit and withdraw a bid on-line

Bidder Responsibilities

The Procurement team provides centralized services for all Town of Ajax departments in accordance with Town By-laws and policies.

Contact email: procurement@ajax.ca

It is the bidder’s responsibility to access and download; new bid opportunity documents, addenda and other updates which have been posted to the Bidding System.

Frequently Asked Questions

Check the Town’s Bids and Tenders website for new bid opportunities.

Ajax Bids and Tenders

Town of Ajax vendors can view, register and download bid opportunities online. The purchase of an eProcurement subscription with a 3rd party replaced the “Purchasing Section Fees” for printed documents. Subscriptions are available on an annual basis (for all agencies who use this platform) and on a per bid basis. Costs and support for registration – contact Bids and Tenders directly.

On the Town of Ajax bid opportunities website there is a link for a Vendor Guide.

For more instructions on how to use the Bids and Tenders website, visit Bids and Tenders directly. Check out the resources under Suppliers and Support, or call their customer service team at 800-594-4798.

  • Goods: such as uniforms, vehicles, fire trucks, office equipment, janitorial supplies
  • Services: such as consultants, landscaping, janitorial services, snow clearing, security
  • Construction: such as road, bridges and building repairs
  1. Directly contact Departments – Town staff can buy from vendors and/or request quotes to the limit of the department dollar threshold (total value of $10,000 or less) as approved in the current Procurement By-law.
  2. Register with Bids and Tenders to receive bid notices for purchases that require a competitive bid.
    1. All purchases at a value that requires a competitive bid in accordance with the By-law are published on the Bids and Tenders website at ajax.bidsandtenders.ca.
  3. The Town has several registries and uses a pre-qualification process to expedite and enhance the procurement process ensuring quality and value for money.
  4. Watch for bid opportunities with our partners. The Town of Ajax participates in contracts with the following groups:
    1. Durham Purchasing Co-operative
    2. Group Local Authority (LAS)
    3. Canoe Procurement
    4. Ontario Education Collaborative Marketplace (OECM)
    5. Ministry of Government and Consumer Services ~ Supply Chain Ontario
    6. Canadian Collaborative Procurement Initiative (CCPI)

The Town has no official Bidder’s List or application form. It is recommended that you review the Bid Opportunities posted on the town’s website or register with a subscription to be notified of projects issued through a formal competitive bid process.

Vendor performance

The Town has an established vendor performance program which tracks awarded vendors and their performance on Town projects and contracts. This program helps to resolve issues, recognize good performers and provide a tool to discontinue work due to poor performance. This helps us ensure the best value for tax dollars.

Common Risk Requirements

Any vendor contracted to provide goods or services may be required to provide proof of valid insurance in advance of any work.

  • $5 million Commercial General Liability
  • $2 million Automobile Liability
  • WSIB Clearance Certificate (or Independent Operator Letter) or waiver if applicable.

Additional insurances or higher values may be required based on the type of work. Vendors may be required to complete their information on the Town’s form.